Thank you for your interest in Classical Opera. We are always keen to hear from talented individuals who can help to build on our past successes as we launch ambitious projects such as MOZART 250 and our Mozart recording cycle. Please do not hesitate to get in touch should you have any questions.
Finance & Operations Manager
Classical Opera, a registered charity within the classical music sector with a small, dynamic team is seeking a qualified accountant to oversee the financial management and operations of the company and take on the role of company Secretary. This person will play an important role as a senior member of an exciting organisation which delivers world-class performances and recordings.
The Finance and Operations Manager will oversee the financial running of the charity as well as its key operations. On the financial side, the role includes preparing the annual financial statements and liaising with the auditor; quarterly management accounts; monthly cashflow forecasts; overseeing the preparation of the budget and forecasts; managing the company treasury and financial controls; ensuring statutory compliance with tax, financial and legal regulations; and advising the rest of the team on financial matters including domestic and international VAT, Gift Aid, FEU, theatre/orchestral tax reliefs and any other areas to enable good governance and optimum financial effectiveness. In terms of Operations, this person will work closely with our HR advisory company to oversee the company’s HR functions and manage other core functions including IT and phone services, insurance, relationships with key service providers, company policies and compliance issues.
This is a part-time role based in our Hammersmith office. We envisage that it will take the equivalent of 3-4 days per week with some peaks and troughs throughout the year. We can be flexible about how the hours are spread within the week.
Classical Opera (registered charity number 1063387) and The Mozartists are among the leading interpreters of Mozart’s work. They combine musical flair and excellence with a vibrant spirit of discovery, receiving widespread acclaim for their benchmark performances and recordings. Classical Opera was founded in 1997 by conductor and Artistic Director Ian Page to explore and bring to life the music of Mozart and his contemporaries, and in 2017 ‘The Mozartists’ was launched to expand the company’s concert work. Performing with outstanding singers and its acclaimed period-instrument orchestra, the company appears regularly at prestigious venues such as Wigmore Hall, the Barbican, Southbank Centre, Cadogan Hall and Birmingham Town Hall. In 2015 the company launched its ground-breaking MOZART 250 project – a major 27-year chronological exploration of Mozart’s life, works and influences. Talent development is central to the company’s mission; the company has nurtured many of the country’s leading young singers and engages with school children through its outreach programme.
“It is hard to imagine hearing another performance as convivial and life-affirming as this.” GRAMOPHONE review
The team at Classical Opera is a talented, friendly and dynamic group of people who help the company to punch above its weight. The Finance and Operations Manager will work closely with the Chairman and Board of Trustees, Chief Executive, Development Manager, Artistic Director and Artistic Admin team and other members of the company as required.
- Preparing quarterly management accounts, forecasts and project reports for the board
- Managing the monthly cashflow forecasting process
- Preparing the annual financial statements in compliance with the charities SORP (FRS 102)
- Setting and managing the annual budgeting process and quarterly forecasting
- Managing the company treasury to ensure optimal financial planning
- Ensuring adequate financial controls and procedures are in place
- Ensuring accurate financial accounting records are maintained on Exchequer
- Managing the payment and income processes including payroll (currently in collaboration with an external payroll company)
- Supporting the financial management of other departments
- Ensuring statutory compliance in terms of UK and overseas taxes, financial and work regulations; and handling theatre / orchestra tax claims
- Overseeing the charity’s VAT status and compliance (currently partially-exempt), and processing the quarterly VAT returns
- Responsible for Gift Aid statutory compliance and reclaims
- Overseeing CD stock, sales and purchases
- Working with our HR advisory service to manage our HR function including generating staff and freelance contracts and overseeing the management of holiday and sickness records
- Arranging general and event insurance where appropriate
- Responsible for IT, phones and broadband, liaising with our IT support company and service providers
- Overseeing other office suppliers, tendering out to new suppliers where appropriate and ensuring our contracts are competitive
- Acting as the company’s Data Protection Officer, providing training to staff where required and ensuring our compliance
- Overseeing company compliance and maintaining policies in other areas (e.g. health and safety, fire regulations etc).
- Overseeing card payment platforms and CPI compliance
GOVERNANCE AND COMPANY SECRETARY
- Preparing papers for the annual audit and liaising with the auditor
- Ensuring statutory compliance
- Ensuring the company and its subsidiaries compliance with legislative requirements, including filing the Annual Return and accounts with Companies House and the Charity Commission
- Convening meetings of the Board of Trustees
- Coordinating preparation and compilation of Board papers
- Minute-taking at Board meetings (currently two to three per year)
AMBASSADORIAL ROLE / OTHER
- Representing the company at industry and other networking events
- Attending company performances and meeting donors where required to support the Development Manager
- Other duties as required
EDUCATION AND TRAINING
- Qualified Accountant (ACA, ACCA, CIMA) or qualified by experience
EXPERIENCE AND KNOWLEDGE
- Experience of developing and managing the financial and budgeting processes in a professional company
- Sound knowledge of Generally Accepted Accounting Principles
- Strong financial control and accounting skills
- Strong attention to detail with an ability to keep sight of the overview
- Experience of developing and managing financial processes
- Understanding of the wider statutory, legal obligations and responsibilities of a charity including Board matters
- Experience of managing professional operations, including handling business relationships and negotiations
- Computer literacy including solid Excel skills and experience of the Exchequer accounting package or other similar accounting system
- In-depth knowledge of the Charity SORP (FRS 102) and experience applying it, or the ability to learn this quickly
- Experience of working in the arts or charity sector
- Experience of managing staff
- Experience of analysis and planning
- Experience of overseas trading and regulations
- An interest in culture and preferably an appreciation of classical music
- Good communication, writing and interpersonal skills
- Good team worker
- Able to manage own workload and work under pressure to meet deadlines
- Good problem solving, analytical and decision-making skills
- Flexibility and ability to cope well with changing priorities
KEY DATES AND INFORMATION
Closing date Wednesday 6 November, 12pm (although earlier applications will be gratefully received)
Interviews 11-12th November
Salary subject to experience
To apply, please email your CV and a covering letter to Debbie Coates firstname.lastname@example.org, detailing how your skills and experience fit this role, and what interests you about the post.